What is this Privacy Policy?
This Privacy Policy outlines the rules, guidelines, and practices that govern how InsuredMine collects, processes, and protects data when you integrate your work email via Nylas V3 API. It explains the types of data collected through the email integration, the purposes for which the data is used, and the measures taken to secure your personal information. This policy applies to all users connecting their corporate or work email (including G Suite, Microsoft, and others) with InsuredMine.
Why is this Privacy Policy Required?
Email integration is a crucial component for efficient CRM management. However, connecting your work email means that certain data is shared and processed by InsuredMine and third-party providers. This policy is required to:
- Provide Transparency: Clearly inform you about what data is collected and how it is used.
- Protect User Rights: Ensure compliance with privacy laws and regulations, such as GDPR and CCPA.
- Safeguard Data: Establish the practices in place to secure your personal and professional data.
- Build Trust: Ensure that all parties understand their responsibilities regarding data privacy and security.
1. How Does this Privacy Policy Work?
This policy explains the process and conditions under which your email data is accessed and processed through InsuredMine’s integration with Nylas V3. Key points include:
- Data Collection: Describes the types of data collected (e.g., email metadata, content, attachments, calendar information, and contacts).
- Purpose: Outlines why this data is collected, including syncing emails within the CRM, improving communication tracking, and enabling analytics.
- Third-Party Involvement: Explains that while InsuredMine processes your data for CRM functionalities, your email service provider (such as Microsoft or Google) may also collect data according to their own privacy policies.
- Security Measures: Details the industry-standard security measures (encryption, access controls, etc.) in place to protect your data.
- User Control: Informs you that you have the ability to manage your integration settings and disconnect at any time.
2. What Data is Being Collected?
When you integrate your work email with InsuredMine via Nylas V3, we collect the following information:
- Email Metadata:
Sender and recipient addresses, timestamps, subject lines, and email headers. - Email Content and Attachments:The body of emails and any attached files for CRM-related processing.
- Calendar Data:Event details, dates, times, and attendee information (if calendar access is enabled).
- Contact Information:Names, email addresses, and related contact details from your email account.
- Organizational Data:Folder structure, labels, and conversation threads to maintain context.
3. Purpose of Data Collection
- CRM Functionality:
Syncing and displaying emails within the InsuredMine platform. - Enhanced Communication:Enabling automated workflows, analytics, and personalized customer engagement.
- Calendar and Contact Management:Synchronizing events and contacts to support scheduling and relationship management.
4. Data Security & Protection
- Security Measures:
We employ industry-standard encryption and robust access controls to safeguard your data. - Third-Party Providers:Nylas V3 facilitates the integration, and email providers (e.g., Microsoft or Google) also process your data per their own privacy policies. Please review their policies for additional details
5. Data Retention
- Retention Period:
Your data is retained only as long as necessary to deliver CRM functionalities and improve user experience. - User Disconnection:You can disconnect your email integration at any time, which will halt further data synchronization.
6. User Control & Consent
- Consent:By connecting your work email via Nylas V3, you consent to the data collection and processing practices outlined in this policy.
- Access and Modification:You may access, review, and modify your integration settings through your InsuredMine account.
- Revocation:You can revoke your consent and disconnect your email integration at any time.
7. Updates to this Policy
- Periodic Review:
This policy may be updated periodically. Any changes will be communicated through the InsuredMine platform with an updated effective date.
7. Contact Information
- For Privacy Inquiries:
If you have any questions or concerns regarding this Privacy Policy, please contact us at:
Email: support@insuredmine.com
Phone: +1 469 616 1821 (Business hours: 9 AM – 5 PM)
